YMCA of South FloridaYouth Development IntranetUpdated August 2026

People operations

HR & New Hires

One place for Personnel Action Form (PAF) coding, new-hire and rehire requirements, approved job descriptions, and the systems used to move candidates forward.

Quick access

Hiring resources

External links open in a new tab. Forms download directly.

UKGAlways get the latest PAF and rehire materials from the UKG homepage before starting.Open UKG 2026–2027 Staff ListOpen the current Youth Development staffing list and shared operations workbook.Open staff list Personnel Action FormDownload the March 2026 manual PAF. Check UKG first and use this copy only if it is still current.Download PAF Rehire Checklist & PacketDownload the complete checklist and required rehire forms. Check UKG first for a newer packet.Download rehire packet Active Job DescriptionsUse only the approved department versions stored in this folder.Open job descriptions UKG Workflow GuideReference the step-by-step UKG workflow when completing hiring actions.Open workflow guide UKG Account Reset GuidanceReview self-service username and password reset instructions before requesting additional support.Open reset guidance ChildCare Careers Customer PortalAccess the staffing customer portal for ChildCare Careers support and records.Open customer portal Volunteer MattersOpen the Volunteer Matters sign-in page for applicant and onboarding records.Open Volunteer Matters

Start here

PAF completion and routing sequence

Complete each review point in order.

  1. 01Get the latest PAF

    Download the current blank PAF from the UKG homepage. The PAF is completed manually, not inside UKG.

  2. 02Confirm the hiring action

    Determine whether the employee is a new hire or a rehire before completing the form.

  3. 03Verify readiness

    New hires must be at Verbal Offer in UKG. Rehires require HR eligibility confirmation and the current rehire packet.

  4. 04Complete the manual form

    Use the current job description and enter the YDM coding, funding, site, position, rate, and supervisor information.

  5. 05Print, sign, and route

    Review every field, print the PAF, obtain the required approval signatures, and route it according to HR instructions.

New hire

Before completing the PAF

  • Disposition the candidate to Verbal Offer in UKG.
  • Select New Hire and enter the correct effective date.
  • Use the approved job title, job code, and current job description.

Rehire

Confirm eligibility first

  • Verify the employee's gap in service is not more than 90 days.
  • Confirm with HR that the person is eligible to be rehired.
  • After confirmation, download and complete the current rehire packet from UKG.
  • The downloadable packet above may be used only when it matches the current UKG version.

PAF coding

YDM organization structure

Use the candidate's actual site and funding source.

LevelPAF fieldEntryGuidance
Product LineProjectYDMYouth Development Miami
RegionOrg 1YDMUse for Miami hires
DepartmentOrg 2Select the correct program typeAfterschool · Afterschool 21st Cent · Afterschool-CT
ProgramOrg 3YDM - Non Grant or YDM - GrantChoose based on funding
GrantOrg 4Use the PAF Grant field entry listed belowMatch the employee's site to the correct group in the 2026–2027 PAF coding and sites section
PCS CodeSite nameEnter the full site nameNo numeric or abbreviated PCS code is required
Employment detailsJob title · Job code · Hours per week
CompensationPay rate · Training rate
ClassificationExempt or non-exempt · Full-time, part-time, or seasonal
AccountabilitySupervisor · Passport lead

Funding and grant reference

2026–2027 PAF coding and sites

Temporary coding for IGNITE, IMPACT & STRIVEDepartment: Afterschool · Program: YDM - Non Grant · Grant: Unassigned

Use this non-grant setup until the three new grants are available in the system.

11 of 11 funding groups

Search by funding source, grant name, PAF entry, reference, or school.

21st CCLC

DREAM

Grant reference13K-2447C-7PS01
PAF Grant field entryYDM: 21st - DREAM (25-26)
  • Laura C. Saunders Elementary
  • West Homestead K-8 Center

21st CCLC

EXCEL

Grant reference13K-2447C-7PS02
PAF Grant field entryYDM: 21st - EXCEL (25-26)
  • Johnnie M. Parris/ Colonial Drive Elementary
  • Paul L. Dunbar K-8 Center

21st CCLC

EXPLORE

Grant reference13K-2447C-7PS03
PAF Grant field entryYDM: 21st - P001 (25-26)
  • Jesse J. McCrary Jr. Elementary
  • Pine Lake Elementary

Pending system setup

IGNITE

Code as non-grant
Grant referenceNot yet assigned
PAF Grant field entryUse YDM - Non Grant / Unassigned
  • Maya Angelou Elementary

Pending system setup

IMPACT

Code as non-grant
Grant referenceNot yet assigned
PAF Grant field entryUse YDM - Non Grant / Unassigned
  • Brentwood Elementary
  • Linda Lentin K-8 Center

21st CCLC

INSPIRE

Grant reference13K-2447C-7PS04
PAF Grant field entryYDM: 21st - INSPIRE (25-26)
  • KIPP Miami Charter School
  • North Miami Elementary

21st CCLC

MAGIC

Grant reference13K-2447C-7PS05
PAF Grant field entryYDM: 21st - MAGIC(25-26)
  • Campbell Drive K-8 Center
  • Irving & Beatrice Peskoe K-8 Center

Pending system setup

STRIVE

Code as non-grant
Grant referenceNot yet assigned
PAF Grant field entryUse YDM - Non Grant / Unassigned
  • James H. Bright/ J.W. Johnson Elementary
  • Lake Stevens Elementary

21st CCLC

YMCA

Grant reference13K-2447C-7PS06
PAF Grant field entryYDM: 21st - YMCA (25-26)
  • Morningside K-8 Academy
  • Dr. Henry E. Perrine Academy of the Arts

21st CCLC

Cohort 19

Grant reference13K-2447C-7PRN4
PAF Grant field entryYDM: 21st - PRN4 (25-26)
  • Comstock Elementary
  • Frederick Douglass Elementary
  • Florida City Elementary
  • Frances S. Tucker K-8 Center

The Children's Trust

Youth Development

Funding sourceThe Children's Trust
PAF Grant field entryYDM: TCT - Youth Development (25-26)
  • Andrea Castillo Preparatory Academy
  • Broadmoor Elementary
  • Citrus Grove K-8 Center
  • Comstock Elementary
  • Coral Gables Preparatory Academy - Minorca
  • Coral Gables Preparatory Academy - Zamora
  • David Fairchild Elementary
  • Dr. Toni Bilbao Preparatory Academy
  • Flagami Elementary
  • Flamingo Elementary
  • Fulford Elementary
  • Gertrude K. Edelman/ Sabal Palm Elementary
  • Joe Hall Elementary
  • Meadowlane Elementary
  • Natural Bridge Elementary
  • North Bay Village: Brent W. Latham Community Center
  • North Dade Center for Modern Languages
  • North Hialeah Elementary
  • Ojus Elementary
  • Shenandoah Elementary
  • Snapper Creek Elementary
  • Virginia A. Boone/ Highland Oaks Elementary

Version reference

Part-time job descriptions

17 of 17 positions

Use the folder version if it is newer than the date shown here.

Position titleReference date
Assistant Site Director
Behavior Specialist / Behavior Assistant
Campus / School Monitor
Certified Teacher
Counselor
Curriculum & Training Coordinator
Custodian
Dance Coach
Grant Data Specialist
Grants Billing Coordinator
Grants Billing Manager
Lifeguard
Program Coordinator
Site Director
Sports Coach
Water Skills Instructor
Waterfront Lifeguard